Administrator (Performing Arts Examinations), PRSSV Institute of Performing Arts & Heritage


Job Summary

The main purpose of this role is to administer all exam related processes and assessments. The role involves supporting the development and implementation of the examinations schedule and working with a range of colleagues to deliver a secure, rigorous and fair exams process.

Job Description

Job Title: Administrator (Performing Arts Examinations)

Reporting to: PRSSV Director

Salary: £21,060 (part-time 3 days a week) i.e. £35100.00 pro rata

Job Type: This role will be for an immediate start and is a 12-month fixed term contract.

Probationary period: 4 weeks

Location: At our offices in Southall, West London, situated less than a five-minute walk from Southall Station (Elizabeth Line)

Additional Information
Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

A DBS check will be arranged for the successful candidate.

Interview: Interviews expected to be held within two weeks of the closing date.

Key responsibilities:

  • Ensure that all examination processes, procedures and relevant policies are followed by all parties.
  • Support the regular monitoring of procedures and policies and update as required.
  • Maintain and develop excellent relationships with all our exam delivery partners, invigilators and key stakeholders.
  • Respond to candidate enquiries and applications via phone, email or in-person.
  • Process candidate applications, allocate payments and results accurately.
  • Coordinate examinations including booking examiners, timetabling, venue booking and candidate notifications.
  • Create agendas, attend meetings, participate in discussions where appropriate, and ensure that follow-up actions are undertaken.
  • Prepare, pack and monitor safe delivery of exams materials and documentation and the secure storage of confidential materials.
  • Liaise with accreditation bodies to register and award candidates.
  • Provide proof reading support and prepare exam documentation.
  • Publish results via email and arrange posting of certificates.

Job Requirements

Essential skills

  • Excellent numeracy and literacy skills.
  • High level of interpersonal and communications skills.
  • High level of IT skills including Microsoft Office 365 (Outlook, Word, and Excel).
  • Strong team working skills, attention to detail, ability to solve problems and resolve queries in a timely manner.
  • Able to take own initiative, to prioritise workload and liaise with individuals at all levels.

Desirable skills

  • Conversational ability in a South Asian language
  • An interest in World Music and/or Dance

Useful Links

How to Apply

Please submit a letter of application of not more than two sides of A-4, a current CV and details of two referees.
Please address your suitability by highlighting your relevant experience to deliver the required responsibilities and your response to the criteria as outlined in the job description.

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