Assistant Artist Manager (Vocal & Opera), Intermusica Artists Management Ltd

Description

Job Summary

Intermusica is seeking a highly organised, resourceful, and tenacious assistant artist manager to work in our internationally renowned Vocal & Opera department. This is the perfect opportunity for someone who is keen to work in artist management, with excellent prospects for career development.  As

Job Description

REPORTING TO

Deputy Chief Executive/Head of Vocal & Opera Julia Maynard, and Artist Manager Zara Fyfe-Williams.

CORE RESPONSIBILITIES:

Artist Management

  • Booking travel and accommodation for artists, where required.
  • Responsibility for visa and work permit arrangements, as well as keeping up to date with all travel and entry requirements.
  • Responsibility for keeping artists' diary (via online database) up-to-date, and that they are clear and correct - keeping in constant contact with managers to ensure all the necessary information is included.
  • Producing detailed schedules for artists, showing a careful eye for detail, and ensuring that the artists have all the required information to fulfil their commitments.
  • Initial checking and prompt processing of contracts.
  • Producing financial paperwork promptly (financial summaries, invoices, etc.) with full tax details and other relevant information such as commission rates.
  • Maintaining artist profiles on website (including updating biographies and other marketing materials, drafting news stories, and adding reviews).
  • Providing general administrative support for the department.
  • Supporting Artist Managers including organising external and internal meetings; organising trips including travel, hotel, meetings and concerts - creating itineraries, completing and submitting Visa statements and expenses claims on their behalf.
  • Keeping abreast of developments in areas that affect your work: tax, immigration, travel, accommodation etc.
  • Work with Intermusica's Communications & Marketing department on a variety of promotional materials, keeping clients' pages on the company's website up to date with concert listings, recordings, reviews etc.
  • Liaising with promoters for agent comps.

Additional:

  • Attend concerts and industry events on behalf of Intermusica, as required.
  • Develop and maintain a thorough knowledge of artists' careers and the promoters with whom we work.
  • Assist with general office admin.

Job Requirements

PERSON SPECIFICATION

Required/essential:

  • Graduate level with prior administrative experience, ideally in an arts/cultural organisation
  • Excellent written and verbal communication skills to be able to communicate with artists, promoters, and colleagues in a clear, meaningful, and effective way, using tact and discretion at all levels.
  • Resilient and calm under pressure, with the ability to multitask and deal with conflicting priorities in a frequently fast-paced environment.
  • An understanding of forward planning and the ability to manage scheduling challenges.
  • Team player who builds trust by being solutions-focused and accountable for their work
  • Works to deadlines and with an excellent eye for detail
  • Proactive and able to demonstrate a positive and flexible approach.
  • Reliable, conscientious, and highly organised
  • Good IT skills, particularly Microsoft Office
  • Demonstrable interest in and knowledge of classical music

Job Responsibilities

Desired:

  • Previous experience organising international travel and managing diaries.
  • Fluent or proficient in a second language
  • Prior experience of Overture (agency software)

How to Apply

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