👉Get free email job alerts!

Finance and Operations, In-Situ


Job Summary

The Finance and Operations role is responsible for the effective delivery of the day-to-day financial processing within the organisation.

Job Description

Your work will be:


Lead on weekly processing of supplier invoice payments and staff expenses; uploading payments to the bank for approval and processing invoices and expenses on our finance software QuickBooks.

Effectively manage the petty cash provision in the office; ensuring the appropriate balance is maintained on a weekly basis and receipts are recorded on QuickBooks.

Effectively manage the company credit cards; ensuring that receipts are in order and purchases are recorded on QuickBooks.

Raise invoices on QuickBooks for our services as requested by staff to chase outstanding payments in a timely manner.

Produce Management Accounts and manage cash flow for reporting to the Board and NPO requirements.

Record all income received through online channels, such as EventBrite, at the end of each month.

Ensure that in all instances payments and receipts are correctly authorised by budget holders and the correct financial coding has been assigned through hosting monthly budget meetings with budget holders.

Carry out bank reconciliations at the start of each month for the Petty Cash Account and Debit Card Accounts.

Ensure that all staff are aware of and act according to In-Situ's financial controls policy for claiming expenses, processing invoices etc.

Support the process of contracting of freelance artists, contractors and services in relation to the work of In-Situ, ensuring that contracts are in place and payments schedules are kept.


please see full details on our website

Job Requirements


Experience or knowledge of using an accountancy software - the company currently uses QuickBooks so experience with this software would be preferred

Have 1 years experience of working in a similar finance role. To have a good level of computer literacy including using Microsoft Office - Excel and Word.

Essential person attributes

Pro-active, positive, co-operative

Commitment to working within our code of ethics

Self-motivated and ability to work under own initiative

Ability to plan and organise collaboratively and maintain systems

Excellent communication skills

Friendly, down to earth and approachable

Ability to problem solve

Respect for others


To have an understanding/ experience of finance within the not for profit sector

Useful Links

How to Apply

Thank you for showing an interest in In-Situ and this role.

To apply, please send us your CV with up to 2 sides of A4 telling us a bit about yourself and why you are interested. Please also include two references – we will only contact these if you are successful at interview.

Please send your application to Paul Hartley – paul@in-situ.org.uk by 12 Noon on Monday 2nd October 2023

We will contact all applicants with an outcome either way by Weds 4th October. Interviews will be held at The Garage, Brierfield on Friday 6th October 2023.

A travel bursary is available on request to enable you to attend.
If you would like to discuss any aspect of the role, please contact Paul Hartley paul@in-situ.org.uk

All the best with your application.

More arts jobs!