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Finance Assistant, Young Vic


Job Description

We are looking for a Finance Assistant to join our Finance Team.

Whether on our stages at our home on The Cut, touring to schools and community centres across South London, premiering a play in the West End or on Broadway, streaming our work across the country and around the world - the Young Vic is actively working to be a theatre for everyone.

This is a key role within a small and busy finance team. The post holder is responsible for a range of transaction processing and finance administration, mostly focused on expenditure and payments, and plays a vital role in upholding the Young Vic's financial controls.

Working closely with the Finance Coordinator and Finance Manager, the Finance Assistant will need to communicate effectively with staff across the organisation and a wide range of suppliers to help resolve queries and ensure that expenditure and payment processes are operating efficiently and effectively. Excellent organisational skills, the ability to prioritise to achieve internal reporting deadlines, and meticulous attention to detail, are critical for this role.

We actively encourage people from a variety of backgrounds with different experiences, skills and stories to join us and influence and develop our working practice. We are particularly keen to hear from Black and Global Majority people, and candidates who self-identify as disabled. All candidates who self-identify as disabled who demonstrate that they meet the essential criteria will be invited for interview. The Young Vic is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, caring responsibilities, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief and sexual orientation.

Job Requirements

Key objectives:

  • Ensure purchases and payments are handled in accordance with Young Vic's finance policies, and expenditure is appropriately evidenced, coded, recorded and reconciled, including:
  • Accounts payable and direct debits: process weekly supplier payment runs and direct debit payments from receipt of invoices and credit note, through coding and approvals, to payment and bank reconciliation
  • Prepaid cards and credit cards: day to day administration of card purchasing through to transfer of transactions to the main finance software (Xero) and reconciliation
  • Other expenditure and payments: process staff expense claims and occasional cash floats and petty cash, through to bank reconciliation
  • Inbox management: Daily monitoring, administration and organisation of the finance@ and invoices@ email inboxes, ensuring that both internal and external queries are dealt with appropriately and effectively

Please see Job Description for a full list of objectives

Job Responsibilities

Areas of Responsibility:

Accounts payable and direct debits

  • Ensure all invoices and credit notes received are processed following the agreed systems and controls
  • Organise the effective administration of invoices with multiple transaction lines and budget holders, eg. taxi and courier invoices
  • Upload invoices and credit notes to Xero via Ezzybills (data extraction software) and ApprovalMax (approval software), checking accuracy of data including VAT and editing as appropriate
  • Ensure that all invoices and credit notes are accurately coded and approved by the budget holder, including those payable by direct debit. Obtain direct debit paperwork where payment is taken before finance have received the invoice.

Please see Job Description for a full list of responsibilities

How to Apply

Please go to the Young Vic website for more information and to apply, please note, we don't accept CVs for this role

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