We are looking for an experienced co-ordinator, with specialised skills in using systems and processes who can oversee a complex portfolio of funders, commissioners, grant-makers & donors and manage their associated grants, funds, awards and gifts. Working independently and alongside the Head of Fundraising, this role will provide essential and specialist support in the research, preparation, and submission of 80+ applications annually to a range of funders, manage the lifecycles of 40+ active annual applications and oversee data collation, reporting, funder stewardship and sharing our successes. The ideal candidate will have experience of using project management tools/workflows/CRM systems, understand the importance of data in demonstrating impact and be able to manage an ever-evolving range of priorities, deadlines and specific funder requirements. Process orientated with strong organisational skills and attention to detail High proficiency IT systems and software (e.g. Microsoft 365/Project Management/CRM tools) and progressive with new technologies Experience in fundraising operations, grant management, or similar project management role Proficient in taking responsibility for complex and critical end to end processes Ability to effectively manage multiple priorities and deadlines Good written communication skills with the ability to produce reports and short applications (support can provided to develop this area) Proficient in data management and analysis/interest in this area with a willingness to learn. Self-motivated, disciplined, uses own initiative with strong attention to detail Good interpersonal communication skills Commitment to The Music Works' mission and values Based within commuting distance of The Music Works Support the implementation of a new CRM system to streamline the fundraising and grant management processes. Manage the end-to-end processes involved in fundraising operations at The Music Works within the new system, including: Administrating the submission of all funding applications. Managing the processes and funder communications associated with all active grants Managing the reporting processes for all active grants- including collaborating across the staff team to collect data, project and case study info for the accurate and timely preparation of reports. Keeping accurate and up to date records of donor and funder information within GDPR guidelines Overseeing the funder stewardship plan, ensuring regular comms from across the project portfolio, specific to each funder. Undertaking wide ranging research on potential funders, identifying new funding opportunities to present to the senior leadership team. Supporting fundraising activity including preparation of a Please submit your current CV and a detailed cover letter explaining how you meet the person specification and your previous experience in line with the role responsibilitiesJob Summary
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Job Responsibilities
How to Apply
Send your application to [email protected] by 5pm on Sunday 1st June 2025. If you have any questions about the role, please feel free to contact us. The use of AI tools (e.g., ChatGPT or similar) is permitted in the application process. However, we strongly advise against copying and pasting answers from AI tools, as this often results in generic responses. We encourage you to showcase your own experiences, voice, and style in your answers and note that this is particularly important given the communication expectations of this role. Diversity and inclusion are at the heart of our organisation, and we promote equal opportunities. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who reflect the community we serve