Description
This role would suit a Technical Coordinator, Assistant Technical Director or Deputy Production Manager with experience in temporary event site overlay on medium- or large-scale long running resident show productions, or touring shows. This role has an 80:20 split between technical project.
As the Technical & Procurement Assistant you are a highly organised individual able to support the Technical and Site Directors office in the long-term planning and day-to-day running for ABBA Voyage and the ABBA Arena in London.
You will contribute to the smooth and efficient running of a busy department, willing to learn about the equipment and infrastructure used on site and be a key player in supporting the preparation of annual operating budgets, procurement and tender processes, project management of capital investment projects, contract renewals and statutory compliance.
This role connects suppliers, projects, and critical business information to the Technical and Site Directors' office ensuring our operations can deliver at our world class standards. You will serve as a trusted partner to deliver the technical priorities of the production.
OPERATIONAL
- Support the Technical Director & Site Director (TD+SD) to coordinate and implement the technical and production elements required across the show and site infrastructure.
- Support the TD+SD to schedule and plan activity across the ABBA Arena site.
- Be familiar with the production and site infrastructure and equipment, to support coordination of its safe use and maintenance.
- With the support of the Site Director lead on compliance tracking and reporting related to planned preventative maintenance activities and inspection works, contributing to compliance by the organisation with relevant statutory and regulatory requirements, including with Environmental Health and the HSW Act 1974.
- Ensure mandatory maintenance schedules are being followed by the TD+SD and their teams.
- Draft and review agreements for subcontracted services with vendors.
- Coordinate contract review workflows through review and comment to final execution with external vendors and various internal groups,
FINANCIAL & RISK
- Update and coordinate budget document revisions, collaborating with the finance department.
- Regularly review and report to the TD+SD on project and operational risks and progress.
- Support the TD+SD to forecast and mitigate risk, manage workloads and maintain clear lines of communication with internal and external stakeholders.
- Support the TD+SD to ensure individual budget holders forecast and review their budgets accurately.
TECHNICAL ADMINSTRATION & RESOURCING
- Support the TD+SD to manage and review resources regularly; driving gains in efficiency and productivity, exploiting commercial opportunities where appropriate.
- Coordinate equipment modifications and/or acquisitions in line with corporate acquisition and purchasing policies, working with the TD+SD.
- Ensure the updating of technical documentation by department heads.
- Support with all necessary reports, summaries and action plans for active workstreams.