We are looking for a proactive and highly organised Administrative Assistant to support the Strategy and Commercial Team and play an important enabling role across a wide range of work. This is a varied and hands-on position, working closely with the Director of Strategy and Commercial, the Howard Assembly Room team and our Commercial Sales Manager. You will be the organisational backbone of the team - managing information flows, keeping projects on track, supporting events and ensuring that the right people have the right information at the right time. If you thrive on variety, enjoy working across multiple workstreams, and take pride in helping others to do their best work, this could be the role for you. A typical day could include: - Gathering essential requirements for a Howard Assembly Room concert or conference by working with promoters and clients and liaising with the internal team - Providing project coordination for our strategic plans, such as the development of our plans for a new creative campus in Kirkstall - Chasing payments from clients and working with our finance team to keep accurate records Key responsibilities - Own and maintain run sheets for all events at the Howard Assembly Room - spanning both the HAR artistic programme (concerts, performances, and live music across genres) and commercial activity (private hire, corporate events, receptions, and other venue hire) - ensuring these are accurate, up to date, and distributed in good time to everyone who needs them. Person specification Essential - Demonstrable experience in an administrative, coordination, or operations support role. Desirable - Experience working in the arts, cultural, or events sector. Please apply via the Employment Hero link provided Closing Date: 4pm 10th May 2026Job Summary
Job Description
Job Requirements
- Coordinate logistics information across internal teams, external suppliers, artists, and clients to ensure all events are planned and run smoothly.
- Act as the central point of contact for event-related administration, flagging issues and escalating where necessary.
Project coordination
- Track progress across key team projects, maintaining an overview of timelines, milestones, and outstanding actions.
- Proactively chase team members and stakeholders to keep work on schedule, flagging risks to the Director where deadlines are at risk.Job Responsibilities
- Excellent organisational skills, with the ability to manage multiple workstreams simultaneously and meet deadlines.
- Strong written communication skills, with the ability to draft clear, professional correspondence.
- High level of proficiency with standard office software (Microsoft 365, including Outlook, Word, and Excel).
- A proactive approach: you anticipate what is needed and act without always being asked.
- Discretion and professionalism when handling sensitive or confidential information.
- A collaborative working style and the ability to build effective relationships across teams.
- Confidence in chasing colleagues and external contacts in a polite but persistent way.
- Familiarity with contract administration or commercial finance processes.
- Experience in using Microsoft PowerHow to Apply