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Administrator, Fairbeats! Music

  •  Remote
  •  Under £10K
  •  Part time
  •  Closes December 5, 2024
  •  Helen Hendry
  •  helen@fairbeats.co.uk
  • #Music

Description

Job Summary

We are looking for an administrator who will play a vital role in the smooth running of Fairbeats’ projects, activities and processes.

Job Description

The Administrator will play a vital role in the smooth running of Fairbeats' projects, activities and processes. They will be responsible for ensuring participants, music leaders and partner centres receive information about projects and activities, and that activities have been organised and delivered safely. They will also be involved in organising logistics including venue bookings, arranging project and meeting dates, processing music leader invoices, and supporting social media and website development.

Between 22 and 26 days (7 hour days) between January 2025 and 31st August 2025. The workload fluctuates with the lead up to school holiday periods being busier, so workload will often be heavier around that time with some quieter periods during term times. Hours are flexible to suit the needs of the successful applicant.

The role is offered on a freelance self-employed basis with a current fee of £140 per day/£20 per hour with the possibility of additional work throughout the year. The contract is until the end of August 2025 with the aim to extend beyond subject to funding.

Job Requirements

We are looking for someone who demonstrates a strong desire to support music-making with children in challenging circumstances. In particular, someone with a genuine interest in, and commitment to working with refugees. You will enjoy and be confident in organising community projects and have strong organisational, communication and administrative skills.

Finding someone with the right qualities who shares our values is more important to us than length of experience or qualifications, and we welcome anyone with the qualities above to apply.

However, as a guideline, we would recommend that you have at least one year's experience of working in a similar capacity, preferably within an arts context or experience of working with refugees, asylum seekers and migrants.

For further information and the application pack, visit https://www.fairbeats.co.uk/work-with-us

Job Responsibilities

  • To take responsibility for day to day administrative tasks including managing one-off projects and trips, booking meeting dates and venues, creating risk assessments, processing invoices, taking meeting notes, and contributing to all internal administrative systems and processes
  • To keep a good relationship with partner organisations and Music Leaders
  • To support at sessions where necessary to gather and collate evidence for evaluation purposes
  • To support with researching information for fundraising bids and contributing to collating and analysing evaluation data for funder reporting
  • To support with social media and website development
  • To organise contracts and information sheets about projects and training/planning sessions in advance
  • To manage the DBS and safeguarding certificates of Music Leaders
  • To have any equipment sourced prior to sessions
  • To have planning and debriefing sessions for projects organised

How to Apply

To apply for this role, you can either send:

- a CV (2 page maximum) and covering letter (2 page maximum) or
- a short video/audio recording of no longer than 5 minutes

In your application, please include the following:

- Outline your previous relevant experience and how it meets the outcomes listed above
- Tell us why you are interested in the role and Fairbeats
- Tell us how you meet the qualities we are looking for in our new Administrator

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