Hours: 21 hours per week, Wednesdays - Friday (this is an office-based position) Salary: £27-£29k FTE (£16,200-£17,400 pro rata), depending on experience. Application Deadline: Saturday 3rd January 2026 Interviews: Wednesday 21st January 2026 Provisional Contract Start Date: Wednesday 4th February 2026 Working in a small, part-time team in a vibrant arts organisation with exciting and ambitious plans, the Administrator & Office Manager will divide their time between facilitating the smooth day-to-day running of the office whilst acting as primary liaison between the Office and our Studio Users. Our building comprises 43 self-contained studio units with a total of 76 artists, designers and craft makers working within them. The office door is always open to our studio users and we work closely with our board of skilled and generous trustees. The role will involve occasional evening and weekend work which we will expect you to manage by taking time off from your regular office hours. Through 2026 we will be continuing a major piece of work to our building. The new Administrator & Office Manager will need to maintain a strong sense of the progress of the building works and be able to update building users so that they are fully in the picture regarding disruptions. On completion of the works, you will then benefit from the success of ensuring the studios' longevity and sustainability as we enter our next phase of Kingsgate's history. We're looking for someone who can be organise and have a relaxed and imaginative approach to problem solving; a keenness to join in the enthusiastic conversations about the next steps for Kingsgate Workshops Trust. Good numeracy, attention to detail, and an ability to plan and prioritise tasks are key to this role. We are committed to building a diverse workforce and welcome applications from underrepresented groups. To maintain and manage administration systems and policies to protect us from legal and financial risk. To manage regular income from studio licences and ensure vacant studios are filled promptly and efficiently. To ensure that quarterly electricity bills are charged accurately and that bills are paid. To manage and report on Studio Holder debt. To support the director with matters of the board to ensure that trustees' time and skills are best used, that meetings are efficient, and that Kingsgate remains compliant with charity law. To maintain good relationships between the Office and the Studio Users, fostering trust and good humour. To make Kingsgate Workshops a good place for Studio Users by ensuring their studios are reasonably priced and pleasant, safe places to work, and by communicating updates and opportunities. To maintain and update the website with special focus on studio holder profiles and Open Studios activities. To lead on two annual public-facing Open Studios events Manage aged debt, chasing unpaid bills and invoices. Prepare monthly expected income documents with support from the Bookkeeper. Assume responsibility for the GoCardless direct debit system through which we take payments for studios. Manage the Studio Holder Deposit Spreadsheet. Take quarterly electricity meter readings for each studio, prepare and send invoices to Studio Holders in a timely manner. Work with the Director to oversee the annual Licence Fee (rent) and Electricity Billing review and communicate these to Studio Holders. Arrange and minute the Board Meetings (Thursday evenings, 4 times per year) and Board Away Days (Saturdays, 1 per year). Onboard new Trustees and ensure that records are up to date with Charities Commission. Work with the director to ensure that policies are up to date and are ready to be presented at Board meetings as scheduled. Act as the main point of contact for Studio Users via phone, email and face-to-face. (For full details: please follow links) To apply for this role, please send a CV (including contact details for 2 referees) and brief covering letter describing how you meet the Person Specification to [email protected]Job Summary
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