Description
Part-time (21.6 hours per week) Permanent £28,144 per annum pro rata Application deadline: 12pm (midday) on 7 March 2025
About the role:
To effectively manage the organisation, paperwork and operations to support delivering commercial events and filming; ensuring the users, both internal and external; receive a consistent high level of service. Liaise with clients and suppliers to identify their requirements whilst managing the support services to meet those requirements. Ensure all paperwork and clearances have been completed and filed to enable smooth operational delivery of events.
As an Administrator in the Commercial Hire department, you will be responsible for effectively managing the organisation, paperwork, and operations to support the delivery of commercial events and filming. You will ensure both internal and external users receive a consistently high level of service. You will liaise with clients and suppliers to identify their requirements while managing the support services to meet those needs. Additionally, you will ensure that all paperwork and clearances are completed and filed to enable the smooth operational delivery of events.
About you:
- A-Level or equivalent
- O-Level / GCSE & equivalent Maths & English
- Experience of coordinating conferences or events, with the ability to coordinate associated support services.
- Experience of dealing with health and safety issues
- Computer Literate
- Some project management experience
- Excellent client/customer management
- The ability to manage a number of tasks or events at the same time.
- Ability to liaise with a range of different people including external clients and suppliers whilst also dealing with the needs of internal contacts of all levels
- Ability to work independently and in a team
- Clear communicator
Key areas of responsibility:
- Manage, plan and organise the event operation throughout the Museum event spaces dealing with a wide range of stakeholders and suppliers.
- Operate to British Museum standards and procedures in accordance with the client's specific requirements.
- Involvement with operations processes, such as Event and Security Briefs, Risk Assessments, PTW's, scheduling and booking Contractor's Desk Vehicle gate deliveries by suppliers and clients
- Manage operations when needed as main contact for stakeholders while Event delivery team is on the ground
- Liaise with IS, AV, PFM and Security departments on a regular basis to ensure smooth delivery of events and create pro-active solutions to building works and service issues that may affect delivery of events and filming.