Description
The successful candidate will need to be a highly effective and efficient administrator with a keen eye for detail. You will need to deliver accurate, timely and comprehensive logistical support to a range of HP VOICE singer clients.
General Artist administration
- Record all information and updates on engagements including dates, venues, fees, rehearsals and performance times on Overture, our diary system.
- Co-ordinate rehearsal schedules, call times, working sessions with directors/conductors, auditions.
- Check repertoire details including versions/editions, language, cuts, dialogue.
- Identify requirements well in advance for all work permits and visas, and ensure completion of all necessary applications.
- Consider the detailed requirements for practice rooms, backstage riders, complimentary tickets, dress code/costume fittings, interviews/press activities necessary to all engagements and put all detailed arrangements in place accordingly.
- In liaison with clients and presenters, arrange national and international travel, and check final issue of tickets and all details.
- Discuss and source suitable hotels and short-term accommodation for each engagement, and make reservations
- Arrange any necessary local transport, such as airport transfers and travel between airports, accommodation or venue
- Finalise all details relating to the timing and running order of each engagement and provide detailed schedule (including travel/accommodation information as relevant) to the artist on a timely basis
Contracts
- Log, scan and check contract terms on receipt against agreed terms of engagement and update on diary system
- Process and monitor the issuing, signing and finalisation of contracts
- Assist in the administration of any contracts which are non-specific to engagements, such as recording contracts
Financial administration
- Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis
- Review promoter invoices and monthly commission statements to ensure correct and complete
- Liaise with promoters and HP accounts team regarding Social Security payments, tax waivers and withholding tax arrangements
- Process incoming royalty statements and any other correspondence relating to monies received by HP
- Keep track of and ensure timely payment of artists' fees, verifying deductions of tax, social security and any other charges by promoters
- Assist artists in completion of tax returns by supplying comprehensive and complete details and by liaison with their personal accountants.