In this role, you'll provide essential operational support to a roster of world-class artists, while also assisting our Head of Vocal & Opera, Nathan Morrison. This is a unique opportunity to work closely with major international opera houses and gain insight into the strategic and logistical workings of a fast-paced, artist-focused team. CORE RESPONSIBILITIES: Required/essential: Please click on the 'apply now' link belowJob Summary
Job Description
- Booking travel and accommodation for artists where required.
- Responsibility for visa and work permit arrangements.
- Responsibility for keeping artists' diaries (via online database) up-to-date, clear, and correct - keeping in constant contact with managers to ensure all the necessary information is included.
- Producing detailed schedules for artists, showing a careful eye for detail, and ensuring that the artists have all the required information to fulfil their commitments.
- Initial checking and prompt processing of contracts.
- Producing financial paperwork promptly (financial summaries, invoices, etc.) with full tax details and other relevant information such as commission rates.
- Maintaining artist profiles on website (including updating biographies and other marketing materials, drafting news stories, and adding reviews).
- Skilled in knowledge and application of social media platforms (e.g. Instagram, X (Twitter), Facebook, TikTok) in the classical music industry.
- Providing general administrative support for the department and the Head of Vocal & Opera.
- Supporting other Artist Managers, including organising internal and external meetings; organising trips including travel, hotel, meetings, and concerts.
- Keeping abreast of developments in areas that might affect your work, such as tax, immigration, travel, accommodation.
- Miscellaneous errands, such as attending visa centres for artists.
- Liaising with promoters for complimentary tickets.Job Requirements
- Graduate calibre with prior administrative experience, ideally in an arts/cultural organisation
- Excellent written and verbal communication skills to be able to communicate with artists, promoters, and colleagues in a clear, meaningful, and effective way, using tact and discretion at all levels.
- Resilient and calm under pressure, with the ability to multitask and deal with conflicting priorities in a frequently fast paced environment.
- An understanding of forward planning and the ability to manage scheduling challenges.
- Team player who builds trust by being solutions-focused and accountable for their work.
- Works to deadlines and with an excellent eye for detail.
- Proactive and able to demonstrate a positive and flexible approach.
- Reliable, conscientious, and highly organised.
- Good IT skills, particularly Microsoft Office.
- Demonstrable interest in and knowledge of classical music.Useful Links
How to Apply