Permanent full-time role based in Notting Hill The Artists' Collecting Society (ACS) is a London-based not-for-profit Community Interest Company dedicated to the administration of intellectual property rights on behalf of artists and artists' estates. As Assistant Artists Rights Administrator, you will work as part of ACS's small and dynamic team, based in Notting Hill (currently a hybrid working system), to administer our members' Artist's Resale Right (ARR) and copyright, register new members and promote ACS, our services, our member artists and our prizes. You will also represent ACS at events. You must have a sharp attention to detail and have excellent written and verbal skills, necessary to administer data, attract new artists, forge and maintain relationships with galleries and arts institutions. You will also be a highly enthusiastic individual who can generate creative ideas both individually and as part of a team to engage new artists and existing members. In addition, you will need to be proficient with IT and be comfortable managing routine administrative tasks, including working on spreadsheets in Excel, fielding copyright requests and inputting information on a variety of software, including a custom database. Experience in handling sensitive information with discretion will be valued, as will a consistently professional approach. We welcome applications from proactive self-starters with passion, tenacity, a commitment to excellence and knowledge of the art world. This role is an excellent opportunity for those seeking to gain administrative experience in art non-profits and an in-depth understanding of the secondary art market. Essential Confident and diplomatic communicator Comfortable working with numbers and data entry Excellent written, verbal communication and interpersonal skills Excellent attention to detail Experience managing your own time and meeting Technical proficiency and computer literacy Experience using databases and spreadsheet software, Administrative experience (filing, preparing and editing letters, reports, memos, and emails, taking minutes at meetings) Desirable, but not essential Knowledge of the art market and UK copyright law Demonstrable experience upholding artist relations, developing relevant collaborations and dealing with artist enquiries Experience of producing inspiring and engaging presentations and literature for a range of stakeholders Experience of using a custom-built database Key Responsibilities Include: Proactively contribute to the general running of the company, carrying out ad-hoc duties as requested and providing support to the Managing Director and Chairman as required Completing various data entry tasks, including cataloguing sales information and contact details on a custom database system, tracking correspondence, and transactional data Liaising directly with art market professionals (auction houses, galleries and dealers etc.) to ensure relevant sales are processed efficiently, via email, post and over the phone Growing and maximising membership in line with the company's overall objectives and plans, including conducting artist research and responding to copyright queries Acting as the main point of contact for email and telephone enquiries regarding sales eligibility and submissions PLEASE READ THE FULL JOB DESCRIPTION LINKED BELOW Interested candidates should send a CV and cover letter, in PDF format, demonstrating how they meet the above criteria, to [email protected]. Please include ‘Assistant Artists Rights Administrator’ in the subject line of the email. Unfortunately, due to the volume of applicants, we will not be able to provide feedback at this stage. No telephone calls please. The deadline for this role is 4 July 2026.Job Summary
Job Description
The role is suited to an individual with both strong organisational and communication skills. You must be able to juggle a number of administrative tasks in a fast-paced environment, and you will always aim for the highest standards of service.Job Requirements
BA required, or preferably MA, ideally in art history or a similar humanities-related subject
deadlines
such as Excel, including filtering and sorting dataJob Responsibilities
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