Description
We are looking for a Company Administrator to join our small team as maternity cover. The Company Administrator contributes to the smooth day-to-day running of the Company’s busy office by serving as the publics first point of contact and will be working closely with the Creative Learning Manager.
Reporting to the Executive Director, the Company Administrator contributes to the smooth day-to-day running of the Company's busy office by serving as the publics first point of contact and managing general inquiries. As well as general administrative tasks the Administrator will be working closely with the Creative Learning Manager to provide support to the Legacy Collective.
This is a part-time position (4 days a week).
Applications close at 12pm UK time on Friday 14 March. First interviews will be held in person on Thursday 27 March.
Any incomplete or late applications will not be accepted. If you have any problems, please email mailto:[email protected] - [email protected] with the subject 'Company Administrator'.
- Excellent communication skills, including written English and interpersonal
- Good numeracy skills
- Exceptional, demonstrable organisational skills, with the ability to work flexibly under pressure and to prioritise
- Commitment to detail
- Ability to work as part of a team in a busy office environment
- Strong computer literacy with a good working knowledge of MS Word and Excel, and the aptitude to learn new systems
- Ability to work on a range of projects without complete ownership but with a thorough grasp of their complexities
- A proactive working style with the ability to work on their own initiative with energy, determination and flair
- A passion for the arts
- Liaise with the Mirror Works management team in respect of office services such as maintenance and access
- Frontline contact for general enquiries (over the phone & email)
- Keep office systems updated, including filing, IT and telephone systems
- Maintain and oversee the Company insurance policies
- General filing & photocopying
- Collect and deal with post (including organising couriers e.g. Fedex and Absolutely)
- Monitor & order stationery supplies and office catering
- Manage housekeeping tasks
- Manage yearly Arts Council England reporting under the supervision of the Operations Manager
- Responsible for managing and reconciling all office floats, reporting to the Finance Director when appropriate
- Provide administrative and coordination support for the Creative Learning Manager
- Assist with schedules, bookings, call sheets, call outs, etc
- Assist the Creative Learning Manager with the preparation and drafting of contracts
- Manage the Legacy Department's statistics
To apply for this role, please complete the application form found on our website. You will need to upload your CV and a cover letter. If you have any questions, access requirements, or require the application in a different format, please email [email protected]