Description
We are hiring a Company Assistant to work closely across all teams by providing quality administrative and logistical support across the Company’s activities. The role provides general administration and PA duties to the Senior Management Team and works closely with all areas of the organisation.
Working closely across all teams the Company Assistant will support Matthew Bourne's artistic vision by providing quality administrative and logistical support across the Company's activities.
This is an important role at the centre of the New Adventures team. The role provides general administration and PA duties to the Senior Management Team and works closely with all areas of the organisation to ensure the smooth delivery of our activity and the efficient day-to-day running of the organisation.
For a full list of requirements, please see the job pack on our website:
Knowledge & Experience
- Do you have experience in administration, or training relevant to an administrative role, ideally within the arts or charity sectors?
- Are you confident using Microsoft Office and able to learn new systems quickly (e.g., CRM platforms, accounting software)?
- Do you have demonstrated ability to manage multiple tasks, deadlines, and competing priorities?
- Do you have experience communicating professionally with a broad range of stakeholders?
Skills & Attributes
- Do you have strong organisational skills with the ability to prioritise tasks and manage time effectively?
- Do you have a positive, approachable attitude with a willingness to support colleagues across the organisation?
- Are you proactive, able to plan ahead and solve problems, and respond to changing priorities?
Below is a summary of some of the responsibilities, please see the job pack on our website for a full list:
- Act as the main point of contact for the New Adventures office including being the first point of contact for enquiries by telephone and by email.
- Supporting SMT to book travel and accommodation and processing expense claims as required and in line with company policy.
- Take minutes of subcommittees (if needed), working groups and other meetings and circulate them to the team, and arrange links for hybrid versions of these meetings.
- Take a lead on organising internal company events and away days, booking event spaces and arranging hospitality.
- Support the Operations Manager to ensure that contracts or agreements are in place with all partners and freelancers including through maintenance of the centralised contracts log.
- Oversee the maintenance of office services and equipment including being responsible for the administration of equipment hire externally and in-house.
Before applying, please read the information and guidance notes provided in the job pack on our website carefully. We appreciate the time it takes in applying for roles and we want you to have the opportunity to tell us about yourself and explain why this position is right for you in whatever way feels most appropriate to you. All applications will be considered based on content, not on format.