Description
The role of the Criminal Justice Administrative Assistant is to provide administrative and programme coordination support to the CJ manager.
Hours: 17.5 hours per week / 0.5 FTE
Salary: £22,145 per annum (pro rata)
Based: Remote with occasional travel across England in line with our current PIPES settings
Contract: Fixed Term - 1 year
Deadline: 9am, Wednesday 20th November 2024
Duties of the role include representing The Reader at external events, scheduling meetings, agenda creation, taking meeting minutes, diary management, full administrative support for specific projects, and working with the CJ Manager in supporting the day-to-day organization of team and project management. Responsibilities may include site visits. Delivery cover and/or occasional national travel. The role requires a resilient individual who can both assist others and act on their own initiative, using common sense and discretion, while working to tight deadlines.
- Excellent verbal and written communication skills
- Self-motivated and able to work under minimal supervision
- Ability to work under pressure, managing conflicting priorities with a cool head
- Awareness of the complexity of working within the criminal justice sector and keen to make a difference within it
- Keen to explore and reflect on problems - able to think for yourself as part of a team and act with good effect
- Able to work flexibly to achieve objectives
- Able to work collaboratively with internal and external stakeholders
- Strong IT skills, including Microsoft Office
- Must be proficient in Excel and willing to learn new IT skills
- Fully understands the necessity of dealing carefully, and within data protection legislation
- Able to demonstrate an understanding of the work of The Reader and its purpose
- Experience in an administrative role
- Knowledge of Criminal Justice and/or Third Sector
- Experience in collating and compiling desktop research
- Offer high quality organisational and admin support to the CJ Managers
- Act as point of reference for teams across the org for the CJ Team - communicating with staff across departments and teams
- Collate information, evaluation and case studies for reports
- Support the CJ People and Project Manager in agenda creation and circulation, the scheduling of standing agenda items across the year, the calendar invitations for additional meeting attendees, minute taking, zoom and room bookings and action circulation
- Ability to maintain electronic filing systems and help ensure key data records are up to date
- Willingness to provide cover for Shared Reading groups in CJ settings, including travel, if necessary (this would be picked up as additional hours at Reader Leader rate if needed)
- Support the CJ People and Project Manager in managing their calendars, using knowledge of priority/urgent meetings within each calendar
- Display good understanding of dealing with confidential data