Cultural Events Assistant Production and Live, The British Library

As part of the British Library's Cultural Events Team, the post holder works on the planning, administration and delivery of a programme of events for the general public, both on-site and online.

Key Areas of Responsibility

To support Cultural Events administration ensuring that all logistics are in place on Library systems to enable the smooth running of events

To support the creation of an exciting programme of events, including: Talks, lectures, festivals, films, performances, and other events both onsite and online

To promote and deepen engagement with the British Library and its collections

Main Tasks

Use the Library's event diary system to manage and monitor event bookings (Rendezvous)

Raise requests for maintenance and estates services e.g.: Heating/lighting/AC etc. (Concept)

Supporting finance inquiries e.g.: Invoice processing, GPC reconciliation etc. (Business World)

Liaising with operational teams e.g.: Security, Catering, Estates, Cleaning etc.

Support the Production Coordinator in handling events staffing and Front of House resources

Supporting with collection and filing of Rights Agreements and other legal documents

Support arrangements with BL Bookshop and other book sellers

Manage guest lists for cultural events

Support the Production Coordinator in handling events staffing and Front of House resources

Support arrangements with BL Bookshop and other book sellers

Make travel and hotel bookings for event participants

Take care of deliveries/collections from partner organisations

Welcome and guide audiences in the BL Theatre and other venues

Attend and minute team meetings Other administrative and practical tasks as needed

Evening and occasional weekend event management as required earning TOIL or overtime where appropriate - within regular weekly hours (36h per week)