Description
Are you a proactive administrator looking for a varied, interesting, role with scope to develop your skills? This role working across many projects and events, including our annual summer celebration, could be for you!
You will support the CI team in the administration, production and delivery of events, documents and reporting. The role will also involve coordinating diaries and arranging and servicing meetings.
Join our team and play a vital role in delivering impactful cultural and research programmes at the University of Leeds!
Key responsibilities include:
Supporting project planning, events, workshops and meetings.
Managing financial and HR processes.
Overseeing SharePoint content and office resources.
Coordinating health and safety and corporate inductions.
Building strong relationships with colleagues and partners.
What we're looking for:
Proven administrative experience with excellent customer service skills. Strong organisational, IT, and problem-solving abilities.
A proactive team player with great communication and networking skills.
Experience with financial processes and event management support.
Experience in Higher Education or the Cultural and Creative Industries is a plus!
Main duties and responsibilities
- Supporting the planning and delivery of Cultural Institute programmes and projects
- Proactively supporting the planning and management of meetings: arranging times and venues; taking and producing minutes
- Taking a leading role on aspects of planning events, workshops and conferences, including providing logistical support for their delivery
- Overseeing the development and ongoing refinement of SharePoint content, ensuring it is comprehensive and coherent,
- Managing financial and purchasing systems/processes for the Team and providing guidance on financial procedures
- Managing HR processes relating to contracting and payment of temporary workers, and overseeing corporate elements of induction for new starters
- Collecting and analysing data on budget expenditure, activity relevant to KPIs, and preparing reports / recommendations
- Developing contacts and building effective working relationships, including responding to enquiries in a timely and a
Qualifications and skills Essential
- Experience of working in an administrative role and delivering an excellent customer service;
- Excellent interpersonal and networking skills, able to work positively with a range of staff and stakeholders and to communicate complex information to a range of people;
- A high level of ability to plan, prioritise and manage your own work, and to manage several projects simultaneously, demonstrating excellent organisation skills with the ability to establish priorities and to balance competing workloads;
- A proactive and positive approach to problem-solving, using initiative to make own judgements and taking account of a wide range of information and data;
- Strong IT skills, proficient in MS Office applications with a good standard of Word, Excel, PowerPoint and Outlook;
- Excellent team working and interpersonal skills with the ability to work collaboratively and cooperatively with colleagues;