Engagement, Marketing and Communications Coordinator, British Film Institute

Proactively support the Executive Director of EMC to manage their time and workload effectively, including:

Acting as the first point of contact for internal and external enquiries, filtering requests and managing communications with professionalism and efficiency.

Managing calendars, scheduling strategically to protect time for priorities and ensuring readiness for key meetings.

Managing email inboxes, responding to straightforward requests and highlighting important issues concisely.

Senior Leadership Team - Provide administrative support to the Senior Leadership Team (SLT), tracking decisions, actions, and reporting deadlines. Help prepare briefings, reports, and presentations, ensuring timely and accurate information for governance and decision-making.

Plan and coordinate key meetings - Schedule and organise SLT and all-directorate meetings, including setting agendas, preparing materials, capturing decisions, and ensuring follow-ups. Maintain a shared calendar of reporting cycles and key deadlines.

Lead the organisation of all-directorate meetings and events - Develop engaging agendas, coordinate speakers, manage presentations, and ensure clear communication. Organise the annual all-EMC away days and support other internal events as needed.

Maintain governance and compliance processes - Manage the EMC Risk Register, oversee the annual Records Review, and ensure key policies and reporting structures are upheld across the directorate.

Manage directorate-wide tools and information systems - Oversee the structure and use of SharePoint and other shared platforms, ensuring documents and key resources are well-organised, accessible, and regularly updated. Manage the departmental email list, making sure it's always up to date, and new starters are invited to relevant meetings.