It is an exciting time to be joining the College - our excellence was recognised in the 2024 QS World University Rankings by Subject when we were ranked the global No.1 institution for both Music and Performing arts for three successive years, while Music is a new subject introduced to the ranking this year. The RCM is seeking to engage a proactive administrator with a flexible approach to join the Estates team as the Estates Projects & Environmental Coordinator. The role of the Estates Projects & Environmental Coordinator is: The post holder must have strong customer service skills to ensure that stakeholders have a positive experience of the project team. The post holder will work with minimal supervision and is expected to use their judgement and initiative to make appropriate decisions. High levels of accuracy and methodical working practices are also key as the post holder will be responsible for ensuring accurate records are held. Project management experience within a HEI or the arts/creative sector Working in an office environment as an administrator, ideally in an Estates or Finance related environment Being responsible for financial information; logging, recording and monitoring Reviewing and improving filing, management or administration systems to improve overall service delivery Providing overall PA support including diary, email and meeting management Servicing meetings and ability to take accurate and concise minutes Writing reports using a range of IT packages; Word, Excel, PowerPoint, Database Ability to plan tasks, achieve deadlines and prioritise effectively, coping successfully with working under pressure Excellent organisational skills - methodical and systematic in organising all workloads and individual tasks and ability to meet strict deadlines A Degree or Higher Education qualification or equivalent experience Knowledge of Computer Aided Facilities Management Systems Project management responsibility, engaging with stakeholders across multiple departments and facilitating strategic change and coordinate practical logistics to enable project delivery. Overall responsibility for setting up and maintaining administrative systems and processes for the efficient running of the Estates team and Projects including managing, maintaining and updating records for project documentation, programmes, construction drawings, contracts, and other project management activities in both electronic and hard copy formats. To lead on administration of all Estates financial information including receiving, inputting, coding and processing invoices, resolving queries and ensuring suppliers are paid within agreed timescales. To maintain accurate and detailed records, both paper and electronic copies and assist with the provision of financial/statistical information as and when required. To assist with managing day-to-day operational aspects of capital projects For full details of this position please read the Applicant Information Pack, available to download from the RCM website: www.rcm.ac.uk/jobs To apply, please complete our 1) Application form and 2) Equal Opportunities form (available to download from the RCM website) and submit in Word or PDF format to the Recruitment team at [email protected]Job Summary
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