Description
We are seeking an experienced Events Producer to lead the delivery of Ibraaz’s multidisciplinary programme – film screenings, talks, concerts, performances, book launches and other live on-site activations throughout the building that are being developed.
Main Duties and Responsibilities
- Deliver end-to-end project management, including meetings, project planning with artists, action tracking, scheduling, and logistics, particularly creating and managing timelines.
- Arrange travel, accommodation, and room bookings as required - including assistance in visa applications as required; and looking after visiting artists.
- Draft, issue, & process contractor and supplier contracts.
- Conduct and document risk assessments, evaluations, and reporting.
- Collate and maintain accurate project data, documentation, & archives. Updating SharePoint with relevant files.
- Oversee the production of video and audio for Ibraaz's online editorial platform.
- Manage and track project budgets on a timely basis, ensuring accurate forecasting and reconciliation.
- Prepare costings, source estimates, and support procurement processes.
- Offer and process artist fees, supplier invoices, & production payments.
- Foster strong, supportive relationships with artists, contributors, and facilitators.
- Work collaboratively with internal teams including Curatorial, Communications, Digital, Marketing, Operations, and Visitor Experience.
- Liaise with artists, partners, and stakeholders to interpret briefs and shape production responses.
- Coordinate the delivery of all technical aspects of events and installations.
- Brief onsite teams, technicians, and freelancers.
- Oversee internal project preparation and logistics.
- Confident in 'leading' across various parts of event production including technical, Visitor Experience Team, and Front of House.
- Manage the delivery of all equipment, including client-owned and supplier assets, as well as de-rigging, scheduling collections, returning events spaces to original settings ready for opening the next day
- Ensure all health and safety requirements are met; pre-empt potential risk areas.
- Deliver post-event processes including debriefs, evaluations, and budget reconciliation.
Experience and Knowledge
- Broad experience in an events, production, or technical project management role (e.g., Events Manager, Production Manager, Technical Project Manager).
- Experience within the live events, cultural, or creative industries.
- Demonstrable experience working in galleries, museums, or cultural institutions, with a good network.
- IT literate, including Word, Excel, Outlook; knowledge of SketchUp or AutoCAD is beneficial.
Skills and Attributes
- Excellent organisational and time-management skills, able to juggle multiple projects in a fast-paced environment.
- High accuracy and attention to detail in all work produced.
- Strong verbal and written communication skills, with the ability to work across teams and with varied stakeholders.
- Confident working with artists, curators, technicians, and external suppliers.
- Skilled at sourcing estimates, managing numbers, and working with budgets.
- Calm under pressure and able to problem-sol
The ideal candidate will have demonstrable experience producing ambitious and varied projects across multiple spaces. You will be confident working with a range of creative practitioners and bring strong project management skills to ensure all elements of production run smoothly and safely from concept to delivery. This will need the ability to coordinate in-house and external freelance resources - in particular AV technicians -and manage trade-offs between cost-effectiveness, timeliness and responsiveness to artistic requirements.
Please send your CV and written responses to [email protected]. Applications may be submitted as a PDF or Word document.
The deadline for applications is 23:59 on the closing date stated in the job posting. Please note that the advert may close earlier if we receive a high volume of applications, so early submission is advised to ensure your application is considered.