Facilities Management: Office Management: HR & Staff Support: Communication & Liaison: Additional Duties: Gallery Event Support: Key Skills: Proven facilities management experience (HVAC, electrical, plumbing) Strong knowledge of H&S regulations; Fire Warden & first aid trained (or willing) Contractor/vendor management and maintenance scheduling Experience with cost-saving and energy-efficient practices Strong leadership, coordination, and problem-solving skills Excellent organization, time management, and communication skills Office operations management including budgets, travel, and supplies Proficiency in Microsoft Office HR support experience (onboarding, training, records) Confident liaising with internal/external stakeholders and greeting visitors Event planning experience, including hospitality and logistics Attention to detail, ability to multitask, flexible team player Willingness to support events out of hours on a rota basis Manage building maintenance (HVAC, electrical, plumbing) and ensure health & safety compliance. Lead cost-saving and energy-efficient initiatives. Supervise contractors, maintain records, and manage supplies. Oversee day-to-day office operations, budgets, and scheduling. Support HR with onboarding, training, and employee records. Act as liaison for internal teams, vendors, and visitors. Ensure building security, emergency readiness, and compliance reporting. Support gallery events by coordinating hospitality, artist logistics, and event briefings on a rotating basis. Please email me with a CV and covering letter for this role at [email protected]Job Summary
Job Description
Manages maintenance of building systems (electrical, HVAC, plumbing), ensures health & safety compliance (Fire Warden, first aid), and develops cost-effective and energy-efficient solutions. Oversees contractors, coordinates repairs, maintains compliance records, and manages supplies.
Leads day-to-day office operations, maintains budgets, orders supplies, and manages calendars, travel, and filing systems to ensure smooth workflows and a well-maintained office environment.
Assists with onboarding, staff scheduling, training coordination, and supports HR processes such as appraisals and record-keeping.
Acts as the internal communication hub and liaises with vendors, contractors, and visitors to ensure clear, professional engagement.
Ensures building and office security, supports emergency procedures, prepares management reports, and enforces health and safety policies.
Prepares event briefings, coordinates hospitality and travel for artists, and contributes to event management on a rotating basis.
Strong understanding of building systems and regulations, excellent leadership and communication, budgeting, organizational skills, and proficiency in Microsoft Office. Able to work independently and manage competing priorities.Job Requirements
Job Responsibilities
How to Apply