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Finance Assistant, Pleasance Theatre Trust

Description

Job Summary

The Pleasance Theatre Trust is looking for a new Finance Assistant to join our team and provide essential support to the small, busy finance department.

Job Description

The Finance Assistant works with the Head of Finance and is responsible for a number of key accountancy jobs, including managing the purchase ledger; petty cash requests; purchase orders; credit control; and fielding general finance queries.

With a strong focus on financial management, the ideal candidate will have an interest in pursuing a career in finance and/or some previous experience in a finance department, along with a willingness to undertake accountancy training. General skills that will be essential within the role include excellent numerical skills, a working knowledge of programmes such as Excel and Word and the ability to manage a varied workload whilst maintaining a keen eye for detail.

The position is based at the Pleasance's London Theatre for the majority of the year, relocating to Edinburgh for the Festival Fringe throughout August.

Job Requirements

Essential

  • Impeccable attention to detail
  • Excellent IT and computer system skills
  • Maths GCSE or equivalent
  • Excellent communication skills
  • An ability to work to a high standard in a fast paced environment
  • An ability to process high volumes of to a high standard
  • Strong data entry skills
  • Discretion and a sensitivity when handling confidential information

Desirable

  • Some experience working within a finance team
  • A Level Maths or equivalent qualification
  • Accountancy qualification
  • Basic understanding of payroll systems
  • Experience of working with Filemaker Database

Job Responsibilities

  • Maintain the purchase ledger by entering invoices onto the accounts software (MYOB).
  • Control the administration of purchase orders by ensuring budget codes, job codes and the amount has been correctly authorised and counter signed where necessary.
  • Ensure all incoming invoices correspond with the associated purchase orders and authorise payment with the relevant departmental head. Ensure payments are made in a timely manner.
  • Oversee credit control of all debtors.
  • Manage and reconcile petty cash for the Head Office and whilst in Edinburgh.
  • Provide assistance for the preparation of payroll on request of the Head of Finance.
  • Administer and facilitate the payment of volunteer subsistence in Edinburgh.
  • Complete the banking of all Box Office and Front of House cash takings, liaising with departmental managers as required.
  • Manage all gift aid requirements and control all incoming donations.
  • Reconcile actual spend against projected budgets on the request of the Head of Finance.

Useful Links

How to Apply

In Writing: A written application can be made by emailing your CV and a cover letter explaining your suitability to the role to jobs@pleasance.co.uk with the role title and your name included in the subject line.
Audio: An audio application can be made by emailing an .MP3 audio file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. To submit an audio application email the file to jobs@pleasance.co.uk with the role title and your name included in the subject line.
Video: A video application can be made by emailing a .MP4 or .MOV video file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. To submit a video application email the file to jobs@pleasance.co.uk with the role title and your name included in the subject line.

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