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Finance Coordinator, Pleasance Theatre Trust

  •  London
  •  Â£25k-30k
  •  Full time
  •  Closes February 25, 2025
  •  Laura Schofield
  •  jobs@pleasance.co.uk
  • #Performing arts

Description

Job Summary

The Pleasance Theatre Trust is looking for a new Finance Coordinator to join our team and provide essential support to the small, busy finance department.

Job Description

The Finance Coordinator works with the Head of Finance and is responsible for a number of key accountancy jobs, including managing the purchase ledger; purchase orders; credit control; and fielding general finance queries.

With a strong focus on financial management, the ideal candidate will have an interest in pursuing a career in finance and have previous experience working within a finance department. General skills that will be essential within the role include excellent numerical skills, a working knowledge of programmes such as Excel and Word and the ability to manage a varied workload whilst maintaining a keen eye for detail.

The position is based at the Pleasance's London Theatre for the majority of the year, relocating to Edinburgh for the Festival Fringe throughout August.

For more information and to make an application please download the Role Pack.

Job Requirements

Essential

  • 1 years experience working in a Finance role, or equivalent
  • Impeccable attention to detail
  • Excellent IT and computer system skills
  • Maths GCSE or equivalent
  • Excellent communication skills
  • An ability to work to a high standard in a fast paced environment
  • An ability to process high volumes of to a high standard
  • Strong data entry skills
  • Discretion and a sensitivity when handling confidential information
  • Basic understanding of accounting software

Desirable

  • A Level Maths or equivalent qualification
  • Accountancy qualification
  • Basic understanding of payroll systems
  • Experience of working with Xero accounting software
  • Experience of working with Filemaker Database

Job Responsibilities

  • Maintain the purchase ledger by entering invoices onto the accounts software (Xero).
  • Control the administration of purchase orders by ensuring budget codes, job codes and the amount has been correctly authorised and counter signed where necessary.
  • Ensure all incoming invoices correspond with the associated purchase orders and authorise payment with the relevant departmental head. Ensure payments are made in a timely manner.
  • Oversee credit control of all debtors.
  • Manage and reconcile prepayment cards and petty cash for the Head Office and whilst in Edinburgh.
  • Provide assistance for the preparation of payroll on request of the Head of Finance.
  • Administer and facilitate the payment of volunteer subsistence in Edinburgh.
  • Complete the banking of all Box Office and Front of House cash takings, liaising with departmental managers as required.
  • Manage all gift aid requirements and control all incoming donations.

Useful Links

How to Apply

You can apply in three ways: in writing, audio or video
All applications should be sent to [email protected]
Please include the role title in the subject line.

For written applications please send in a CV and cover letter explaining your suitability for the role.

An audio application can be made by emailing an .MP3 audio file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. Audio should be clear and easy to hear and understand.

A video application can be made by emailing a .MP4 or .MOV video file of your cover letter / suitability to the role. A verbal summary of your relevant experience can be given in place of a CV. There is no dress code for video applications.

Audio and video applications can be sent via WeTransfer or hosting as private videos on Youtube, Google Drive or Dropbox. Just send us a viewable link to [email protected].

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