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Freelance Heritage Project Manager, National Memorial Arboretum

  •  West Midlands
  •  Â£30k-40k (pro rata)
  •  Part time
  •  Closes January 5, 2026
  •  Aaron Rossi
  •  arossi@thenma.org.uk
  • #Museums

Description

Job Summary

We are seeking a skilled and experienced Freelance Heritage Project Manager to join the team on a 0.4 FTE basis to lead on the archival development strand of the Archiving Remembrance project.

Job Description

This 18-month post, supported by the National Lottery Heritage Fund, will be central to the creation of an accessible, sustainable archive of the National Memorial Arboretum's heritage materials and stories.

The Arboretum holds a wealth of uncatalogued photographs, documents, media, personal collections and ephemera, much of it dispersed, unrecorded, or at risk. As the National Memorial Arboretum approaches its 25th anniversary, Archiving Remembrance seeks to capture, preserve and celebrate the site's unique heritage, safeguarding a collection that tells the story of its conception, growth, and role in shaping contemporary Remembrance. Archiving Remembrance is made possible with The National Lottery Heritage Fund. Thanks to National Lottery players, we have been able to set out on this project to safeguard the Arboretum's heritage for years to come. Through this project, we aim to:

  • Develop a professional, sustainable archive accessible to all
  • Create policies, systems, and infrastructure that will ensure long-term archival care and community access
  • Work with volunteers, staff, and diverse communities to catalogue existing material and collect new contributions
  • Deliver a programme of research and engagement culminating in a 25th anniversary exhibition and publication

Reporting to the Arboretum's Exhibitions and Heritage Manager, the Heritage Project Manager will lead on delivering The Arboretum at 25: Archiving Remembrance project. They will manage the daily operations of the project and its documentation, and be responsible for ensuring that its elements are delivered on time, to budget and achieve the intended outcomes. They will also be responsible for the recruitment and management of a team of Heritage Engagement Volunteers, meeting with them regularly to support their development and ensure their workplace wellbeing.

The total paid sum for this role is £36,000, to include reasonable expenses.

2 days a week @ £300 per day over 18 months, 120 days total.

Job Requirements

For full details of the role, requirements and how to apply, please see the role description at https://www.thenma.org.uk/about-us/work-at-the-arboretum

Job Responsibilities

  • Ensure the efficient management of the Archiving Remembrance project, ensuring that activity is delivered on time and to budget
  • Ensure delivery against key milestones and NLHF reporting requirements, producing regular reports on project progress to the Exhibitions and Heritage Manager
  • Support the appointed agency in carrying out evaluation
  • Arrange and support volunteer training in oral history collection
  • Develop lists of material and produce content for the Archiving Remembrance exhibition
  • Plan and develop content for the project publication
  • Support the recruitment of a Project Archivist and Heritage Engagement Coordinator, line managing them in delivering the archive development and community engagement strands of the project
  • Recruitment, management and coordination of volunteers
  • Ensure that activities are inclusive and accessible to all
  • Undertake risk assessments for engagement projects to mitigate risks to health and safety
  • Adhere to GDPR policies and procedures

Useful Links

How to Apply

Please submit an up-to-date CV and cover letter identifying key skills, experience and why you feel you are suitable for the role to:
Aaron Rossi, Exhibitions and Heritage Manager at [email protected]
by 11.59pm on 5th January 2026.

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