Description
Exciting opportunity to start your career at this global studio for sustainability architecture, urbanism, engineering and design. With offices across the world, the practice works as a single entity that is both ethnically and culturally diverse.
The role of Administration Assistant is to co-ordinate and provide secretarial administrative support to Partners and project teams. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of responsibility, discretion and confidentiality.
Job Requirements
- Able to demonstrate proficiency in the responsibilities of the role
- Legally able to work in the country in which the position is based
- Demonstrated experience of complex diary and travel management
- Demonstrated experience of working on confidential matters, ensuring that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times
- Demonstrated proficiency in using Microsoft Outlook, Word and Excel
- Fluent English & French, spoken and written is essential
- Smart and professional
- Professional, confident, courteous and helpful manner
- Punctual and reliable
- Ability to manage and prioritise tasks and time efficiently
- Excellent written and verbal communication skills including grammatical and numerical accuracy - articulate and diplomatic manner
- Excellent organisational skills
- Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of Partners and project team members, diverting correspondence to other staff where appropriate
- Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
- Maintain studio and meeting room calendars
- Co-ordinate complex travel arrangements for UK and international travel
- Provide secretarial administrative support including typing and editing documents
- Assist Partners to manage their diaries
- Undertake research as requested/directed by the Partners | project teams
- Maintain open and effective working relationships with senior management
- Flexibility and cover as required
- Ensure that all tasks/duties are carried out
Please send your CV and a cover letter expressing why you think you would be good for this role.
Diary Management and Travel arranging skills are essential.