This is a delivery-focused coordination role. You will work closely with our Head of Operations and Finance and our Orchestra and Development Manager to execute our pre-planned annual L&P schedule. Your focus will be on the smooth, safe and efficient logistical delivery of workshops and events - including our work with individuals with special educational needs and disabilities (SEND), Caf Muse dementia workshops, care home sessions, hospices, early-years sessions and Swan Youth Orchestra activities. - An understanding of current practices and standards within the music education or community arts sector. Don't meet every single requirement? Studies that have shown that Women, as well as Black, Asian and Ethnically Diverse applicants may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Logistics and Scheduling: Session Planning & Delivery: Budget Tracking: Safeguarding & Compliance: Relationship Building: Monitoring & Reporting: Please submit your CV and a brief covering letter outlining your relevant experience to Lucy Samuels, Orchestra and Development Manager, at [email protected]. Please mention in your Covering Letter whether you currently hold a valid UK driving licence and have access to your own vehicle. Applications will be screened on submission. We reserve the right to interview and appoint if a suitable candidate is found before the closing date, so we recommend applying as soon as possible. Applications should be submitted by midnight on Friday 4th September.Job Summary
Job Description
Job Requirements
- A thorough understanding of child and vulnerable adult safeguarding requirements.
- Excellent oral and written communication skills, with a proven ability to build strong rapport with multiple stakeholders (venues, families, artists, participants).
- Outstanding organisational and administrative skills, particularly in coordinating artists or events within community environments.
- Proficiency in digital technology and standard office software.
- An ability to work under pressure, being able to manage multiple simultaneous tasks and deliver to a fixed budget.Job Responsibilities
Manage all logistical arrangements for sessions, including venue liaison, organising with key contacts such as schools and booking players (in collaboration with the Orchestra Manager), sharing timely information and managing logistics.
Assist with session content planning, prep work and hands-on setup/running of workshops when required. Manage a team of project volunteers.
Work strictly within pre-set project and event budgets to ensure all parameters are met.
Act as a designated organisational representative, ensuring strict adherence to Child and Vulnerable Adult safeguarding policies and managing necessary checks (DBS) for personnel.
Nurture positive, professional relationships with venues, project partners, schools, families, participants and musicians.
Gather accurate attendance data, feedback and operational information.How to Apply