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Membership and Services Administrator, Making Music

  •  London
  •  Â£25k-30k
  •  Full time
  •  Closes March 24, 2025
  •  James
  •  office@makingmusic.org.uk
  • #Music

Description

Job Summary

A full-time permanent post working in the Membership and Services Team for Making Music, the UK association for 3,900 leisure time music groups. The role involves supporting members across range of topics, delivering services and ensuring efficient membership administration.

Job Description

We are now looking for a full-time (5 days per week/37.5 hours a week) Membership and Services Administrator.

This is a key role in the Membership and Services Team and wider organisation. You will be first point of contact for all member queries and work closely with the four other members of the Membership and Services team to:

  • deliver excellent membership service, answering queries over the phone and by email
  • provide efficient membership administration (e.g. processing applications, updating contact details)
  • provide support for our Charity Registration service.

Full training will be provided on our membership structure and the services we offer, as well as a wide range of subjects our members frequently ask us about such as charity governance, copyright and Gift Aid. No prior knowledge is expected.

This is a hybrid role with at least 3 of the 5 days every week to be worked from our offices - which are currently near London Bridge, but will soon move to Moorgate.

Applicants must be eligible to work in the UK.

Job Requirements

You should have customer service experience and be able to communicate clearly over the phone and in email. You should be able to complete tasks methodically, prioritise effectively and work flexibility within a small team.

We are looking for the best person for this role, whatever your past opportunities, so we are asking you to complete three tasks online, and your answers to these will be the only information the two staff members making a longlist will look at.

We understand that having different voices from all sections of society in our team will help us be the best organisation we can be and best support our diverse membership. We especially welcome applications from disabled people, people of the Global Majority or people whose socio-economic background has limited their opportunities.

We are committed to making adjustments to our application process - please get in touch and tell us what we can do: we want you to have the best chance at showing us what you are capable of.

Job Responsibilities

Duties include:

  • First point of contact for Members (inbound telephone / email queries)
  • Responding, resolving or escalating a wide range of queries, including liaising with internal departments
  • Membership administration: distribution of welcome packs, process applications, renewals, data changes etc.
  • Sending out monthly AGM emails to encourage members to update their groups details
  • Engage with potential new members and convert enquires into members.
  • Membership database: creating, maintaining and updating records
  • Deliver our Charity registration service to agreed standards. Including: collecting information from members and compiling a charity registration application on their behalf. Tracking delivery status in our CRM system.
  • Any other duties in relation to membership as agreed from time to time with the line manager

Contact Details

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