Description
We are seeking an experienced Payroll Officer to join our busy Finance & HR team. The Payroll Officer will report directly to the Financial Controller. Part time 22.5 hours per week.
Main Duties and Responsibilities
Payroll Preparation
- Be the first point of contact in dealing with payroll queries from employees and external agencies and ensure the timely investigation and resolution of queries/issues.
- Checking the number of hours employees have worked from spreadsheets provided.
- Work alongside the Interim HR Manager to ensure management of SSP, holiday information and other types of employee payments that may be required.
- Issuing tax forms and related documentation and assisting employees to complete them where necessary.
- Calculating wages and salaries based on hourly rates and hours worked.
Payroll processing
- Ensuring weekly and monthly payroll cycles are delivered in a timely and accurate manner.
- Processing the monthly and weekly payrolls on the payroll software package.
- Sending reports to the Financial Controller for checking.
- Deducting tax and national insurance payments and ensuring payments to HMRC by deadlines.
- Managing pension processing and payments to the pension providers.
- Issuing Payslip's, P45's and other necessary tax forms to employees.
- Carry out period end payroll transactions.
- Processing of payroll link to the account system.
- Issuing employees' wages by electronic transfer.
General
- Calculating pay rises, shift payments and overtime compensation and assisting with the calculations for Real Living Wage compliance.
- Changing employee bank records when necessary to process payments accurately.
- Administration, recording and processing of payroll information and procedures.
- Reconciliation of payroll balance sheet accounts and resolving any discrepancies.
- Ensure compliance practices are followed and all payroll/employee tax, pension and government filings are submitted in a timely manner.
- Maintaining complaint policies and procedures.
Essential
If you do not demonstrate that you meet all the below criteria in your application, you may not be shortlisted.
- Experience of working within a finance team.
- Experience of using Sage Payroll.
- Thorough knowledge of statutory requirements relating to payroll.
- The ability to work quickly and accurately and prioritise a range of tasks.
- Excellent communication skills (verbal and written).
- Excellent IT skills, including Windows-based packages, Outlook and Excel, and able to demonstrate an ability to learn new systems effectively and efficiently.
- A willingness to learn and develop with the role and the department.
- Flexible attitude.
Desirable
If we need to choose between candidates who meet the essential criteria, we may take the below factors into account.
- An interest in the theatre and the performing arts.
- A commitment to the aims of Dundee Rep and Scottish Dance Theatre
- An understanding of the workings of a charitable organisation.
The post holder will process monthly and weekly payroll for our main house and freelance workers and will liaise with the Interim HR Manager to ensure any changes are implemented timeously. The Payroll Officer will ensure all pension and HMRC payments are completed on time.
To apply for this post you must submit a CV with cover letter and an Equalities Monitoring Form to [email protected]. Data from your Equalities Monitoring Form will not be shared with the recruitment panel.
If you would like to request any adjustments to enable you to apply for this post or to fully participate in an interview, please contact [email protected].