In this role, you will manage the complex diary for our event spaces, acting as the primary point of contact for scheduling and space allocation. Your work will ensure that commercial and creative teams collaborate effectively, avoiding diary conflicts and keeping all stakeholders informed. You will also take charge of entering and updating detailed event information in Artifax, helping teams access the information they need to plan and deliver exceptional events. You will support the department by coordinating communication, assisting with event advancing, and providing essential administrative support to ensure all events run efficiently. Your role is vital to maintaining the flow of information and supporting our creative and commercial objectives in a fast-paced live events environment. Undertake designated responsibilities, such as a First Aider or Fire Marshal if required and appropriately trained. Ensure full compliance with all relevant legal, licensing, health and safety, safeguarding, and internal policy requirements. Support the development of future talent by welcoming and mentoring work experience placements, interns and apprentices, creating an inclusive and supportive environment. Promote and maintain a safe working environment, following the Trust's Health and Safety Policy and all other relevant policies, procedures and encouraging others to do the same. Protect the organisation's data and information assets, ensuring all work complies with the Trust's data protection policies and the Data Protection Act 2018. Take personal responsibility for ongoing learning, undertaking training and professional development as required to meet the evolving needs of the organisation. Working hours: 24 hours per week. The working pattern will be agreed by both parties. As the Production Coordinator, you will be the central hub for diary management and communication within the production department. You will oversee scheduling across multiple event spaces, ensuring seamless coordination between our commercial events and creative programming teams. You'll play a key role in advancing event information and maintaining accurate records in Artifax and other systems, supporting the smooth delivery of a diverse range of live events. Manage and maintain the master diary for all event spaces, ensuring accurate, up-to-date scheduling. Coordinate diary entries and room allocations, liaising between commercial events and creative programming teams. Serve as the central point of contact for scheduling and space usage queries. Act as a key user and departmental lead for Artifax, supporting the development and implementation of its functionality within the Production team. Provide training and day-to-day support to colleagues, ensuring consistent and effectiveJob Summary
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