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Project Officer - Admin & Finance, Plymouth Culture

  •  South West
  •  Â£25k-30k
  •  Full time
  •  Closes February 17, 2025
  •  hannah harris
  •  hannah@plymouthculture.co.uk
  • #Combined arts

Description

Job Summary

The Project Officer will be responsible for all aspects of organisation and project administration, supporting improved efficiency across internal teams and collaboration with external partners. You will have specific responsibility for the collation and submission of funding returns.

Job Description

We are looking for someone to join our small but dynamic team to support our growing organisational and project administrative needs. We have multiple projects running at any one time so we are looking for someone who can take care of all these projects whilst maintaining high standards of delivery with excellent attention to detail.

The role will work across all areas of the organisation's core activity, giving you an opportunity to support creative events and workshops, partner meetings and sector communications. Additionally, you will support the specific reporting requirements of the Sea for Yourself funded project, ensuring financial and activity monitoring is captured, maintained and submitted. Experience of Arts Council England and National Heritage Lottery Fund grants and reporting processes will be advantageous. You will need to have experience of budget administration including processing invoices and grant payments.

We want this role to align with our core values of openness and collaboration, creating and maintaining the systems, policies and processes that enable us to operate in this way. We have recently moved to Microsoft 365 so knowledge of this system is essential so that we can maximise its capability to boost productivity and collaboration internally and externally.

More than anything we are a creative organisation so we are looking for someone who enjoys and understands working in a creative context with artists and cultural organisations. We are looking for someone who understands that admin and finance systems need to enable creativity, collaboration and ambition to flourish. Working across the organisation will make you a pivotal part of the team so you will need to demonstrate outstanding communication skills.

Job Requirements

The Project Officer will be responsible for all aspects of organisation and project administration, supporting improved efficiency across internal teams and collaboration with external partners. The Project Officer will have responsibility for the collation and submission of financial returns to funders, ensuring we meet all contractual commitments.

Job Responsibilities

  • Establish and maintain internal systems and processes to support activity delivery
  • Support colleagues with administrative duties associated with creative events and workshops including setting up booking systems, liaising with venues, contracting facilitators and speakers, preparing and uploading event communications
  • Supporting colleagues with administrative duties associated with internal and external meetings including preparing and circulating agendas, sharing diary invites, taking and circulating meeting minutes, monitoring meeting actions
  • Liaise with colleagues to capture and present activity data through various methods including event/workshop attendance forms, booking forms, feedback forms, focus group feedback
  • Liaise with the accountancy team to upload invoices to the payment system
  • Maintain budget templates to monitor activity and project spend
  • Collate quarterly monitoring reports for funders, including financial and activity data

Useful Links

How to Apply

To apply send a copy of your current CV and a cover letter to [email protected]

Your letter should outline why you wish to be considered for this role, what excites you about the opportunity and how your skills, experience and knowledge can contribute to the role. Please indicate if you are applying for the role on a full-time or part-time basis, either 2 days or 3 days per week.

Your ‘letter’ may be sent as a written document of no more than 2 pages or a 3-minute film or audio file. We encourage you to choose the format that best highlights your skills and abilities while addressing the points outlined above.

The closing date for applications is Monday 17th February 12 noon. Please note we will not accept any applications after this time.

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