Description
We are looking for an Office Manager with a variety of experience, a great skill set and a warm personality to join the small team at the Royal Birmingham Society of Arts.
This is a new role at the RBSA, and we are looking for a two-day site-based Office Manager. The role will involve a wide variety of tasks that will range in timescale, skill and frequency.
Role requirements:
- Two days a week, 9am - 5.15pm (Potential opportunity to extend to a third day)
- Strong organizational and office management skills with an ability to work independently and prioritize tasks
- Strong clerical skills with attention to detail and accuracy
- Excellent communication and interpersonal skills
- Extensive experience of office administration
- Good experience of dealing with financial admin/transactions, and a good command of Sage Line 50
- HR experience
- Knowledge of changes in employment law
- Reliability and discretion with confidential matters
- An ability to 'make things happen'
- Exceptional phone etiquette and communication skills, both written and verbal
- Proficiency in Microsoft Office Suite
This is a new role at the RBSA, and we are initially looking for a two-day gallery -based Office Manager, but there may be an opportunity to extend to three days, should the role require greater hours in the future.
Key responsibilities will include:
- Overseeing the office and gallery operations in terms of procedures, repairs, utilities, and health and safety
- Keeping policies up to date with changes in employment law and ensuring compliance
- Financial administration including direct debits, invoices, receipts, adding sales transactions to Sage 50, administration of daily ledgers and artist payments
- Overseeing the Society's subscriptions
- Maintaining records on staff hours/annual leave/absence.
- Ensuring supplies are stocked and equipment is maintained
- Other office duties which will be dependent upon the requirements of the charity at any given time
Please send a CV with a covering letter, detailing how your experience and skill set meets the criteria of the job description and requirements.