Description
The Poetry Society is seeking an enthusiastic and organised person to cover maternity leave for this administrative post in the publications department. Working 1 day per week (7 hrs) you will support the Editor of leading journal, The Poetry Review.
Post Objective
- To assist in the collation and production of The Poetry Review and liaise with the Publishing Manager and Editor regarding administrative or editorial tasks.
- To support publishing processes from inception to delivery of each quarterly issue, including passing on proofs to contributors and drafting relevant contracts.
- To efficiently manage our submissions process in a timely fashion.
We particularly welcome applications from candidates that are under-represented in the arts, including those from Black and minoritised ethnic backgrounds, and/or from diverse socio-economic backgrounds. All applicants are welcome regardless of sex, race, disability, sexual orientation, religion or belief, age, marital status or civil partnership, pregnancy/maternity or gender reassignment.
The person appointed must demonstrate the following personal attributes, skills and experience:
Person Specification
- Strong communication and writing skills with high attention to detail
- Excellent organisational, coordination and planning skills with the ability to prioritise workload and deliver to deadlines
Essential skills
- Knowledge of publication processes, ideally gained through experience working on print or digital journals/magazines
- Proven experience using MS 365 and online platforms such as Zoom
- A good working knowledge of contemporary poetry
Desirable Skills
- Experience with databases and/or submission platforms such as Submittable
- Experience with publishing contracts and/or knowledge of copyright
- Experience with WordPress or similar web content management systems
- Strong digital skills set
Main Duties
- To assist in producing (working with the magazine's Editor and the Publishing Manager) quarterly editions of The Poetry Review, one of the world's most influential poetry magazines.
- Liaise with the Publisher and Editor regarding any administrative or editorial tasks that need to be completed each quarter.
- Working within established print schedules and monitoring content deadlines for contributors.
- Support publishing processes from inception to delivery of each issue of the Poetry Review, including passing on proofs to contributors and drafting relevant contracts.
- To oversee the addition of content from The Poetry Review to poetrysociety.org.uk and other associated websites.
- Assisting in collating essential data collection for key funders including Arts Council England.
- Respond to rejections on Submittable and advise the Editor with submissions when appropriate.
- Process and respond to physical poetry submissions and pass on any relevant submissions to the Editor.
Visit https://poetrysociety.org.uk/poetry-society-information/about/jobs-and-volunteering/
Applications should include:
• A single-page covering letter that summarises your interest in this post. IMPORTANT: please provide evidence of your ability to match the required knowledge, skills and experience criteria outlined above.
• A comprehensive CV giving details of relevant achievements.
• A completed Equal Opportunities Monitoring Form
• Details of your notice period, and current salary if applicable.
• Please also indicate the best way to contact you during the day. All communication will be made discreetly.
Please email your application to [email protected] with ‘Publications Administrator’ in the subject line.
Your CV and covering letter should be two separate Word documents, named respectively '[First name Last name] CV' and '[First name Last name] Publications Administrator application'. Covering letters should be addressed to Jane Ace, Publishing Manager