The Registrar and Archivist is responsible for managing the gallery's artwork inventory, logistics, and archival systems. This role oversees the safe storage, transportation, production and documentation of artworks, supporting exhibitions, art fairs, and sales activities. The position also maintains accurate records and an accessible image bank, ensuring data integrity and smooth coordination across departments. A minimum of two years' experience working within a gallery environment is required. Artwork Inventory Oversee gallery inventory, including storage (onsite/offsite), transport, and condition of artworks. Maintain accurate records and documentation for all artwork movements, loans, consignments, and condition checks. Ensure artworks under consignment or loan agreements are returned on time and comply with import/export regulations and deadlines. Exhibition, Art Fair and Pre-Sale and Post-Sale Logistics Coordinate logistics and production for exhibitions and art fairs, including scheduling, shipping, framing, and technical setup. Serve as main contact for shippers, fabricators, and suppliers. Database and Image Bank Keep the artwork database and image bank updated with accurate location and import/export information. Gallery Management Artwork Inventory Ensure artworks are properly packed and handled, with high standards maintained by technicians and shippers. Maintain clean, organised, and suitable storage conditions. Exhibition & Art Fair Logistics Deliver timely and cost-effective logistics for exhibitions, fairs, and offsite events. Maintain clear, consistent communication with all involved parties and departments. Pre-Sale & Post-Sale Logistics Manage logistics for sales and viewings efficiently, ensuring client and Director satisfaction. Provide accurate shipping quotes promptly to sales and exhibitions teams and clients. Communicate clearly with clients and staff about logistics status and planning. Database & Image Bank Keep artwork records on Artlogic accurate and up to date, including locations and conditions. Present and organise data clearly and systematically. Label and file images properly for easy access by all staff. Salary guide: £30,000 – 35,000 (full time, subject to experience) To apply, please submit your CV and cover letter to Bianca Lorenzini at [email protected].Job Summary
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