As the operational heart of our Saturday programmes, you will ensure our vibrant learning environment is safe, organised, and running like clockwork. In this highly active, hands-on role, you will oversee the physical setup of spaces, coordinate with the venue's facilities team, and manage all on-the-day logistics alongside our team of assistants. From maintaining strict safeguarding and first-aid standards to managing last-minute schedule changes, tutor absences, and room adjustments, your quick thinking and calm under pressure skills will keep our Saturdays stress-free. Working closely with the Senior Manager and CEO, you will also handle essential administrative duties on the day such as register management and equipment oversight to ensure the site is fully prepared for success each week. Alongside the logistics, you will serve as the welcoming, organised face of the Saturday Programme, fostering a supportive community for our tutors, students, and families. You will act as a key point of contact on site, leading weekly tutor meetings, welcoming guest artists, resolving parent queries, and ensuring venue guidelines are smoothly respected. Whether you are helping a student track down a forgotten instrument, or overseeing the tuck shop's weekly operations, your exceptional interpersonal skills will keep our community happy and connected. This is an ideal role for a proactive, collaborative musician with experience in music education and administration who thrives in a bustling, community-focused environment. Active experience as a practicing, performing or professional musician with an understanding of classical instruments and Full Person Specification in the Recruitment Pack on our website Overseeing the set-up of spaces and equipment in preparation for all sessions ensuring everything returned properly at the end of the day and liaising with the venue's facilities teams; Full list of responsibilities in the Recruitment Pack on our website DEADLINES INTERVIEWSJob Summary
Job Description
Job Requirements
orchestral layout;
Experience teaching music, leading instrumental/vocal lessons or/and ensembles;
Experience working in a fast-paced public facing or operational environment (e.g., arts administration, hospitality, retail, event management, front of house) where you have successfully managed customer expectations, dealt with complaints and kept things moving under pressure.
Proven ability to think on your feet, adapt quickly, and resolve unexpected logistical issues calmly and decisively;
Excellent verbal communication skills to deal with a variety of stakeholders: children, parents, tutors etc.
Strong attention to detail with ability to coordinate a complex and fast moving schedule;
Certified First Aider on-site (or willingness to undergo immediate training organised by HMDT Music)Job Responsibilities
Overseeing the smooth running of the schedule on the day, rescheduling and trouble-shooting as required if there are unexpected absences;
Covering/teaching lessons on the odd occasion there is no-one available due to illness;
Distributing and photographing updated registers, putting out sign in sheets and notices;
Acting as first point of contact for all parents/carers and students throughout the day;
Liaising with tutors and guest artists/deps as appropriate;
Providing Health and Safety support by coordinating building evacuation procedure;
Overseeing the general welfare of the students including being the first point of contact for Safeguarding and providing First Aid as required;Useful Links
How to Apply
The deadline for applications is Tuesday 18 August at 10:00am.
Interviews will be held on 25 August, with possible second interviews 1 September.All interviews will be via Zoom.