Description
To provide programming support to the Creative Programming Manager and wider Programming team across all our performance spaces.
Part Time: 21 hours per week
Key Tasks
Operational Responsibilities
- Assist in the planning and scheduling of programmes across stage, cinema and community spaces.
- Support the administration of the delivery of the creative programme offer in line with the programming strategy.
- Oversee the department's promotion and co-ordination of the administration requests for the hiring of the theatres, cinemas and community spaces, liaising with prospective Hirers as appropriate.
- Liaise with the other BEAM departments to ensure the creative programme offer is deliverable.
- Maintain accurate and comprehensive contact databases.
Management / Supervisory / Team Working Responsibilities
- Work closely with the colleagues in the Programming Team to support the delivery of BEAM's existing & future projects, including productions, venue hires talent development, well-being and education & outreach projects.
- Support the Venue Director and Creative Programme Manager with the administrative tasks associated with delivery of productions as necessary.
- Work closely with the Creative Programme Manager and the programming team to explore appropriate avenues of external project funding.
Communication & Contacts
- Coordinate feedback and stories from BEAM programming delivery where necessary.
- Maintain excellent relationships with community organisations, partners creatives, freelancers, funders and project participants where applicable.
- Work with the creative programme manager to ensure all appropriate licences are in place to support any children in performance during BEAM productions where necessary.
Financial / Budgetary Responsibilities
- Support the administration and contracting of productions, performers, producers and hirers where necessary.
- Support the PRS and PPL information gathering and support the recharging process accordingly.
- Carry out operational tasks such as issuing contracts, creating and distributing promotional materials, sourcing suppliers where necessary.
We want the postholder to be able to demonstrate the following competencies to a high level and want to use these to the full in their work. This is more important than having a great deal of direct experience of the job content, and we will be looking for evidence of all the following key competencies during the selection process, if you are shortlisted.
- Personal effectiveness
- Proactive
- Managing relationships
- Communication
- Customer focus
- Commercial focus
Key Criteria
Qualifications and Experience
- Previous experience in a similar role providing administrative support with a track record of working with Microsoft Office packages.
- The ability to multitask in a fast-paced environment working with a range of project leads.
- Excellent attention to detail.
- Experience of cultural organisations, programming an adventurous, progressive but commercially viable programme of events is a bonus.
- Experience of monitoring contracts from a range of entities, producers, promoters and
Please visit the link below to complete an application form.