Interested in a career in arts or education administration? Join our small, friendly Operations team and play a key role in supporting the smooth delivery of our acting, dance and musical theatre programmes. This varied and rewarding role centres on timetabling and scheduling across the institution, working closely with the Timetabling & Scheduling Manager. You'll also contribute to a wide range of operational activities, gaining valuable insight into how a dynamic performing arts provider runs day to day. We're looking for a proactive, highly organised individual with excellent administrative skills and attention to detail. You may have a relevant degree/diploma or equivalent practical experience in administration. Strong communication skills and a collaborative, can-do approach are essential, along with a genuine enthusiasm for the arts and working as part of a close-knit team. If you're motivated by variety, responsibility and the opportunity to make a real impact, we'd love to hear from you. Our classes run from 8.00am-8.15pm, Monday to Saturday, and the Operations Team provide cover throughout the week. The 37.5 hours-per-week for this full-time post would be spread across our opening hours from Monday to Friday and there is the potential for a working pattern to be agreed within these opening times in consultation with other members of the Operations Team. Working in support of the Timetabling & Scheduling Manager and Operations Manager and Deputy Operations Manager in all aspects of the course administration with a particular focus on assisting with and taking forward timetabling and studio booking queries and timetabling revisions. Communicating with tutors in relation to register codes and the importance of register data in order to embed a culture of promptly and accurately completed registers. For details of how to apply, visit: https://www.italiaconti.com/about-us/work-for-us The closing date: Monday 15 June 2026, 6.00pm Candidates must have the right to work in the UK. Only applicants shortlisted for interview will be contacted. Equality, diversity, and inclusion matters at Italia Conti. We promote a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. We try to embed an inclusive mindset in everything we do. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, gender, race, disability, age, sexual orientation, or religion or belief. As part of our drive to improve representation within our staff team, we would particularly welcome interest from Global Majority and LGBTQIA+ applicants.Job Summary
Job Description
Job Requirements
Helping to maintain accurate records of external hires and the requirements of future events.
Preparing staff and student signing-in sheets.
Inputting and amending accurate timetable information using the ProSuite software.
Creating and updating Excel spreadsheets as part of the timetable planning process.
Delivering accurate data to the SLT, QA team and Course Leaders by way of a daily report and reports spanning a longer period, as required (termly/end of year etc.).
Adding Urgent Personal Business (UPB) information to Pro Solution/Pro Monitor and any illness where students phone in.
Ensuring completion and filing of appropriate paperwork regarding these matters.Job Responsibilities
Following up any missed registers with tutors and contacting tutor about any errors with registers.
Training new staff on the register process in ProSolution.
Taking part in Events and Outreach as required to aid with student recruitment.
Assisting the Operations Team with any ad hoc duties as and when required including, but not limited to, assisting with assessment documentation and with data input on ProSolution.
Assisting with uploading/ inputting assessment marks on to Italia Conti management information database systems and validating bodies web mark entry systems and downloading relevant statistics and reports for the business of Assessment Boards and Subject Area Boards under the direction of the Course Coordinator.
Producing template letters confirming student status for LEAs/Councils/Banks etc.How to Apply