Description
We are seeking an organised, detail-oriented Administrator to join the new Tyneside Cinema Talent Unit Team on a freelance basis. The role will support with logistics, access and the day-to-day running of the Talent Unit.
The Talent Unit Administrator will lead on the day-to-day operations of the Talent Unit, supporting with project management and planning, coordination and execution of the programmes. The role will ensure effective communication, record keeping and organisation between the programme, facilitators and young people. This will include maintaining and ensuring legal compliance with health and safety, safeguarding and data protection.
- Fee: £150 per day
- Hours: 2 days (16 hours) per week
- Location of work: Tyneside Cinema, 10 Pilgrim Street, Newcastle upon Tyne, NE1 6QG. Hybrid working available upon request.
- Contract length: 12 months
- Expected start date: January 2026
Essential
- Experience working in administration
- Understanding of compliance and systems required when working with young people
- Experience of working with IT systems on various platforms e.g. Microsoft Office - including Word, Excel and Teams (preferable)
- Solution-focused approach
- Able to work in a fast-paced and team-orientated environment
- Great interpersonal skills
- Ability to remain composed, particularly during busy periods
- Strong written and verbal skills
Desirable
- DBS Enhanced certificate
- Previous experience with booking and/or membership systems
- Previous experience working with budgets and payment handling
- Interest in film and youth engagement
- Administer project activities for outreach & programme activity, ensuring accurate record keeping, compliance & record keeping documentation
- Monitoring & administering mandatory training. Writing contracts, providing onboarding activity & support with recruitment
- Provide administrative support to the Programme Producer & Engagement Lead, including scheduling meetings, preparing materials, project management & maintaining calendars
- Liaising with stakeholders, funders & partners where required
- Maintain accurate contact lists, engagement databases, monitoring & evaluation
- Serve as a point of contact for public enquiries, ensuring timely, professional responses
- Ensure adherence to internal policies, legal regulations & industry best practices within all Talent Unit-related operations
- Assist in managing budgets and expenses for talent initiatives
- Feed into any specific funding reporting
- Participate in training and seek ways to develop the role, in negotiation with the Talent Unit