Description
We’re looking for an enthusiastic and motivated Event Coordinator to support the Production Team across Labyrinth’s indoor shows and festivals.
Day to Day
- Support the Production Team with planning and logistics across Labyrinth's indoor shows and festivals.
- Research venues, suppliers, and new event locations to support technical, creative and site planning.
- Help build and maintain production decks, event briefs and run sheets.
- Track and file supplier quotes, invoices, and payment details to support budget management.
- Update cost trackers in collaboration with the Head of Production..
- Maintain accurate and up-to-date production folders, shared drives, and documentation systems.
Pre-Event Festivals
- Assist in developing the creative and experiential production elements that shape the attendee journey - from signage to d cor, activations to furniture and overall aesthetic.
- Collaborate within the Production team and with the Partnerships team to deliver high-quality branded activations.
- Help brief suppliers and creative artist and crew accreditation, wristbands, and access control.
- Assist in ensuring all suppliers (sound, lighting, d cor, staging, etc.) are operating on schedule.
- Help capture production notes and feedback for post-event debriefs.
- Maintain a professional and calm presence throughout the event, responding to instructions quickly.
On-Site - Festivals
- Support the Production Team during the full event cycle - from build through live days to de-rig.
- Manage production kit and inventory.
- Support site-wide teams with logistics and equipment needs.
- Monitor crew areas and welfare facilities to ensure smooth operations.
- Assist the external health & safety and operations team in collecting documents.
- Communicate regularly with suppliers and contractors to track progress and resolve small issues before escalation.
- Support with de-rig and load-out, ensuring suppliers are signed off and equipment is properly accounted for.
- Support the delivery of brand partner builds on-site, ensuring activations are executed to spec and on schedule
What we're looking for
- Preferably some previous experience or involvement in live events - ideally across both venues and festivals.
- A strong interest in look-and-feel and a keen eye for aesthetics.
- Great organisation and attention to detail.
- Good communication skills - written and verbal.
- Ability to work efficiently under time pressure.
- Confidence with Google Drive, Microsoft Office, or similar tools.
- Flexibility to work evenings, weekends, and long event days when required.
- Self-motivation and a willingness to learn fast.
A driving licence is a requirement.
This is a practical, entry-level role suited to someone looking to build experience in event production. You'll help with planning, supplier coordination, documentation, and on-site delivery for Labyrinth events - both indoor and on festival sites.
For more details, email [email protected]
Please email your cover letter and CV to [email protected] with the subject: “Arts Jobs: Event Coordinator”
Please note that we will not be able to get back to all applicants but hugely appreciate anyone who takes the time to apply.