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Event Coordinator, Manchester Art Gallery

  •  North West
  •  Â£25k-30k
  •  Full time
  •  Closes January 27, 2026
  •  eventsteam@manchester.gov.uk
  • #Events

Description

Job Summary

This postholder is responsible for the successful delivery of the year-round programme of commercial events for Manchester Art Gallery, from conferences and small meetings to weddings, dinners, drinks receptions and more.

Job Description

Manchester Art Gallery Trading Company manages a range of events in our Grade I listed buildings, from conferences and small meetings to weddings, dinners, drinks receptions and more. Reporting to the Senior Events Manager, the Events Co-Ordinator is responsible for the successful delivery of the year-round programme of commercial events for Manchester Art Gallery.

The postholder will assist with the development of our commercial events strategy. They will also be responsible for the operational delivery of commercial events and for ensuring outstanding customer service at all times. The Events Co-Ordinator will ensure that events are run as successfully, safely and efficiently as possible to enhance the reputation of the gallery as an events venue and maximise opportunities for repeat business.

The Events Co-Ordinator will liaise closely with colleagues including Visitor Team, Operations, Catering, Learning, Curatorial and Development to maximise the opportunity to generate income for the gallery from all sources.

More details, including the full job description and person specification available on https://manchesterartgallery.org/about/jobs-opportunities/ - Manchester Art Gallery website.

Job Requirements

Essential

  • Should have experience in a similar role including demonstrable event sales, operations and marketing experience.
  • Highly motivated and outgoing individual ideally with experience of achieving sales and financial targets.
  • Ability to work comfortably with a wide range of clients and contractors.
  • Excellent customer care with the drive to exceed expectations.
  • Excellent verbal and written skills with attention detail.
  • Excellent interpersonal skills.
  • Ability to think creatively and anticipate, negotiate and solve problems to ensure the successful running of all venue hire spaces.
  • Excellent organisational and time management skills with the ability to work well under pressure and to tight deadlines.
  • Excellent IT skills, including Outlook, Word and Excel.
  • Commitment to the gallery's values.

Desirable

  • An interest or enthusiasm for art
  • Photography skills

Job Responsibilities

Key responsibilities include:

Event management

  • Efficiently plan and deliver commercial events in conjunction with the Catering and Visitor Services teams
  • Ensure standards of service and safety are maintained
  • Ensure all contractual, technical and logistical requirements for events are met to the highest standards

Customer service

  • Manage relationships with clients to provide a first-class service
  • Develop and maintain positive relationships with colleagues

Administration

  • Maintain information on CRM systems, including bookings, prospect information and financial records
  • Play an active role in managing the events diary and use of resources
  • Prepare weekly event sheets
  • Negotiate venue sales and manage the quotation and contract process

Sales and marketing

  • Contribute to delivering income and profit targets
  • Conduct site visits, showcasing the venue
  • Assist with the development of sales and marketing strategies and materials

Useful Links

How to Apply

To apply please email your CV and a covering letter which addresses the criteria as set out in the person specifications to [email protected].

Please quote Job Ref: EventsCo/2026 in the email subject header
Closing date for applications: 11:59pm on Tuesday 27th January 2026
Interviews: to be held on Tuesday 3rd February 2026

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